Processing applications for the professional business management

When you buy a new apartment and are considering the installation of the door to this apartment, you go to one of the experts and the worlds the conditions of wood and art carpentry - Mr. Al-Najjar - for the selection of door is suitable for flat specifications obtained from you and be compatible with your taste and design that you choose for your apartment .. And this is the first stage, a stage you can claim that it is important that the gel is desired by the door is to be a solid, which you can know without experience is that the door does not represent you only have a wall you can pass through and whenever you want conceals inside the apartment and prevent hackers and the eyes of the curious .
The second stage in this process is installing the door of any kind and taste, a process that can not be denied that they need to experience despite the simplicity of their appearance they must be the door entirely appropriate for the area that will be installed it, then comes the process of installing hinges and Kalon, etc., which may perform some manner is making the sound the door opens in the wrong direction, for example, or perhaps abused installed and started the process of opening a kind of torture for those who wanted to exit or entry, or did the door Making nice is not open at all ..
What if that led us to talk about the doors and installed? Our topic was not about the art of carpentry in any way .. If you let this aside and go back to what he should talk about it .. Importance of processing applications for the professional business management ..
The definition of processing
The term processing in the field of management software business accounting is a summary of a series of steps that are performed before the start of work on the program, which is to build user accounts and cost centers and determine courses of credit, accounting and determine the accounting entries made by the system automatically with different documents and a system for encoding items and customers, suppliers, employees, etc., and define the powers of the users and build any additional reports required by the client system user, and processing is a fundamental process both in the software or prepared in advance.
Software or pre-prepared
Software is not designed by the manufacturer for a client, but are designed to serve multiple activities in the areas of various business, has been purpose built to be flexible enough to be processed - as already noted - by type of client's business needs and the method of accounting, which prefer to follow the performance of his duties, and characterized such programs main characteristics The first is the low cost for those programs that are designed specifically for a client as it is in that quality customer assumes the total cost of the program design, which may take work in his study produced many months, and the second advantage, which is in Indeed, the most important features is that the software stable and low risk of error in design, as the program itself has been used in many of the customers and passed all test conditions the actual conditions of use of multiple environments and different business and the company has produced to address any errors or improvements have been requested from the customers.
I want to program accounts, no more .. What I need to supply?
Question often asked by accountants, and usually do not ask, only new users of the software as it is not familiar with how the work of those programs and how to access the financial results of the final, and perhaps posed also some users veterans who did not Aasroa stage of processing programs that are working in their company and began work there on a program already outfitted.The main idea, which lacks these is that the business administration programs in general need to be processing, but the stage of processing programs that are produced specifically for the client is the stage of fused central operations of the program design itself is usually carried out by the technicians get their information from those responsible for the system in companies and their implementation and then becomes an amendment is required in that processing is to modify the design of the system itself.
The programs prefabricated comes the stage of processing after signing the client on the program where the study of the client's needs and access to many of the inputs, which represent the nucleus of the start key, a supply of the program to all the above that we have referred such as directory accounts and required reports and powers of the users and the forms of courses accounting and documentary and the parties to the limitations accounting documents will be issued taking into account the different consistency of accounting so that session does not make the same entry more than once with different documents or lose one of the elements accounting cycle that leads to results that are sound, you might think with the user that the program defects may be detected after the wrong results years of work Vtkon double catastrophe, perhaps similar to this with the example Dharbnah for installation of wooden door, Voslob Faulty installation led to hinder the proper use of it does not matter in this case to claim that this is bad in the manufacture of the wooden door itself.
Processing professional .. Reach for the best methods applied in business
The officials processing the identification of the manual system applied in the company, or automated system previously limited to the documents used and the resulting reports required, and applies the desired program, and the formulation of advice and give the best scenarios for the session accounting by type of activity will also some times when the lack of sufficient experience with the company prepare a documentary course and appropriate accounting for the type of activity and applied to the system and train users on the implementation, as not only the processing operations of accounting, but it also transcends that to give the best that can be used in inventory management and pricing methods and management systems, human resources and the preparation and production of reports in the best pictures that achieve the desired results from the system.
Examples of common errors
Can not be limited to errors in this area are always caused by the presence of a particular method used by accountants manually with the ignorance of how to apply it to an automated system and is done without consulting the officials processing company producing accounting software, we can view an example of these errors, we can, for example, assume a method was prepared in advance for the procurement cycle as the default form is based on:■ Create, then the supply of barn (storekeeper) ■ constraint that is issued automatically is: h / inventory - to h / Procurement
■ purchase invoice for the work was supplied (the accountant) ■ constraint that is issued automatically is: h / Procurement - to h / cash or client

Let's also assume that the user decided to use the accounting cycle for purchases as follows:1. The establishment, then the supply of barn (storekeeper)2. Purchase invoice for the work was supplied (accountant)3. Support the work of an exchange of cash or checks in the amount (Treasurer)
It is used by the session manually and the result will be three documents and one accounting entry.
What is the risk of error in such a situation?
There are many possibilities in this simple procedure, depending on the method of accounting followed by the user may depend accountant on the inventory method league (is the use of stock for the first time, stocks of other duration), method, perpetual inventory (stock intraday), and all of the methods has a different way of issuance of the restrictions must with the use of user accounts as a starting point and the link with the types of documents, inventory and procurement by issuing restrictions on the practice by each method.
The error can occur inside the method each of the multiplicity of methods subsidiary was using the accountant inventory method constant and then decide not to center the expense of procurement when issuing restrictions procurement and use of the inventory account directly with the lack of expertise that the document related to the issuance of registration automated procurement linked account of the procurement has not been developed mainly in the chart of accounts, in that case when issuing an invoice procurement system stops because he did not find the desired account.
Can also be the accountant to issue an invoice procurement issued constraint automatically as I have already mentioned that will reduce the cash account directly or heightening the client's account the value of what has been purchased, then the Secretary of the Treasury editing support exchange of cash or checks that will reduce the cash account or heightening the client's account again .In the end we like to point out that despite the simplicity of the procedure was done except that the lack of know-how full of how the system often cause big problems and financial results are misleading lose program relevance and usefulness, and processing services, which are carried out by experts in the program and are familiar Full accounting rules to help users get the results in a sound and complete procedures for work in the manner preferred by the company and commensurate with the principles of accounting as well as the officials processing the application of the previous accounting cycle properly, which does not cause the program stops or the issuance of the restrictions more than once.
Processing steps program
Begin processing program usually meeting official processing with the official accounting of the company contracting the program and the identification of the working methods applied in the company and get the document object model applied and the user accounts and courses different accounting and reporting requirements and discuss some of the ideas and methods of work that may benefit the company and the codification of all this information and determine The deadline for terminating the application of what has been agreed upon.
After that, make a copy of the database initially applied to each of what was agreed to implement it in the previous session and the database is downloaded to the client.
Users of the system gets to the client on the training course and be agreed upon time and the number of training days with the agreement of management training.
Occasionally some of the points that the client wants to modify or add to what was agreed upon during the training sessions, training and the official plug-go to the management of processing.
After completion of the training and get the request from the client to add these amendments the official processing to prepare the final version of the database and downloaded to the client.
Then the client gets the services of technical support for the proper functioning of the follow-up.